Privacy Policy

1. Introduction

This Privacy Policy describes how the ChatGPT to PDF Exporter Chrome Extension ("Extension", "we", "our", or "the Extension") handles information when you use our Extension. We are committed to protecting your privacy and ensuring complete transparency about our data practices.

Important: This Extension transmits your ChatGPT conversation content to our backend server only when you click the "Save as PDF" button, solely for the purpose of generating the PDF file. The conversation data is processed immediately and permanently deleted after the PDF is created. We do not store, log, or retain any conversation content. No personal information, account credentials, or usage data is collected.

2. Data Collection and Processing

2.1 Data We Temporarily Process

When you click the "Save as PDF" button, the Extension:

• Conversation Content: Your ChatGPT conversation is sent to our backend server to generate the PDF file. This data is processed in real-time and immediately deleted after the PDF is created.

2.2 Data We Do NOT Collect or Store

The Extension explicitly does NOT collect, store, or retain:

• Personal Information: No usernames, email addresses, or any personally identifiable information
• Stored Conversations: Your conversation content is never stored on our servers after PDF generation
• Browsing History: No tracking of your browsing activity or visited websites
• ChatGPT Account Data: No access to your OpenAI account credentials or account information
• PDF Files: No copies or records of the PDF files you generate are retained
• Usage Analytics: No tracking of how you use the Extension or how often you export conversations
• Device Information: No collection of device identifiers or system information beyond standard HTTP headers
• Cookies or Persistent Tracking: No use of cookies, web beacons, or persistent tracking technologies

2.3 Data Retention

Zero Retention Policy: Your conversation data exists on our server only for the duration of PDF generation (typically 1-3 seconds). Once the PDF is created and sent back to your browser, the conversation data is immediately and permanently deleted from our server. We do not keep logs, backups, or any records of the content processed.

3. How the Extension Works

3.1 PDF Generation Process

When you click the "Save as PDF" button, the Extension:

• Content Extraction: Reads the conversation content from the current ChatGPT page in your browser
• Title Detection: Extracts the conversation title from the page DOM to use as the filename
• Secure Transmission: Sends the conversation content to our backend server via encrypted HTTPS connection
• Server-Side Processing: Our server processes the content and generates a formatted PDF document
• Immediate Deletion: The conversation data is immediately and permanently deleted from our server
• PDF Download: The generated PDF is sent back to your browser and saved to your local download folder

3.2 Backend API Service

The Extension uses a backend API service hosted at pdftranslator.org for PDF generation. This service:

• Receives conversation content via secure HTTPS POST requests
• Generates PDF files using server-side rendering for optimal formatting and compatibility
• Immediately deletes all received data after PDF generation
• Does not log, store, or analyze the conversation content
• Does not share data with any third parties

3.3 Why We Use a Backend Server

PDF generation is performed server-side rather than locally because:

• Server-side processing provides higher quality PDF formatting and rendering
• Ensures consistent output across different browsers and devices
• Reduces browser resource usage and improves performance
• Allows for better handling of complex conversation structures and formatting

4. Data Storage and Security

4.1 Server-Side Storage

Zero Storage: Our backend server does not store any conversation data. The data exists in server memory only during the PDF generation process (typically 1-3 seconds) and is immediately deleted upon completion. We do not use databases, file systems, or any persistent storage for conversation content.

4.2 Local Browser Storage

The Extension does not use any browser storage APIs (localStorage, chrome.storage, IndexedDB, etc.) to store conversation data, preferences, or settings. Each PDF export is a completely isolated operation.

4.3 PDF File Storage

The generated PDF file is saved to your local device's download folder through the standard browser download mechanism. We do not retain any copies of the PDF files on our servers.

4.4 Security Measures

• HTTPS Encryption: All data transmission between the Extension and our server uses encrypted HTTPS connections
• No Logging: We do not log conversation content, requests, or any identifying information
• Immediate Deletion: Automated processes ensure all data is deleted immediately after PDF generation
• No Backups: Conversation data is never included in any backups or archives
• Minimal Access: Our server processes data automatically without human access or review

5. Required Permissions and Their Purpose

The Extension requires certain Chrome permissions to function. Below is a detailed explanation of each permission and how it is used:

6. Third-Party Data Sharing

6.1 Backend Service Provider

The Extension uses our own backend infrastructure (hosted at pdftranslator.org) for PDF generation. This is a first-party service we operate and control. Your conversation data is sent to our server but is:

• Processed only by our automated PDF generation system
• Never shared with any external third-party services
• Immediately deleted after processing
• Not used for any purpose other than PDF generation

6.2 No Third-Party Services

The Extension and our backend service do NOT use or share data with:

• Analytics Services: No Google Analytics, Mixpanel, or similar tracking services
• Advertising Networks: No ad networks or advertising platforms
• Cloud Storage Providers: No AWS S3, Google Cloud Storage, or similar services for storing conversation data
• AI/ML Services: No external AI services for processing or analyzing conversations
• Marketing Tools: No CRM, email marketing, or customer data platforms
• Data Brokers: No data aggregators, brokers, or resellers

6.3 Legal Disclosures

We do not share your data with government agencies or law enforcement unless legally required. However, since we do not store any conversation data, there would be nothing to disclose even if requested.

7. Data Security

We implement multiple security measures to protect your data during transmission and processing:

7.1 Technical Security Measures

• HTTPS Encryption: All data transmission uses industry-standard TLS/SSL encryption
• Ephemeral Processing: Data exists in server memory only during processing, never written to disk
• Automated Deletion: Immediate deletion after PDF generation with no possibility of recovery
• No Persistent Storage: Zero data retention eliminates the risk of data breaches from stored data
• Minimal Attack Surface: Our backend service is dedicated solely to PDF generation with no additional features that could introduce vulnerabilities

7.2 Infrastructure Security

• Secure server configuration with regular security updates
• Access controls and monitoring to prevent unauthorized access
• No human access to conversation data during processing

7.3 Risk Mitigation

While we transmit your conversation data to our server, the zero-retention policy significantly reduces security risks:

• No Data Breach Risk: Since we don't store data, there's nothing to breach in our databases
• No Long-term Exposure: Data exists on our server for only 1-3 seconds
• No Third-party Risk: We don't use third-party services that could compromise your data

8. Children's Privacy

The Extension does not knowingly collect information from anyone, including children under 13 years of age. Since we do not collect any data whatsoever, there are no special concerns regarding children's privacy. The Extension is safe for users of all ages.

9. Your Rights and Control

You have complete control over the Extension:

• User-Initiated Only: The Extension only acts when you explicitly click the "Save as PDF" button
• No Background Activity: The Extension does not run in the background or access content without your action
• Uninstall Anytime: Remove the Extension at any time with no data left behind (because no data is collected)
• No Account Required: No registration, login, or account creation needed
• No Tracking: Your usage patterns are not monitored or recorded

10. International Data Transfers

When you use the Extension, your conversation data is temporarily transmitted to our backend server for PDF generation. Depending on your location and our server location, this may constitute an international data transfer.

Data Transfer Safeguards:

• Encryption: All data transfers use HTTPS/TLS encryption regardless of geographic location
• Immediate Deletion: Data is deleted within seconds of processing, minimizing exposure time
• No Cross-Border Storage: We do not store data in multiple regions or maintain distributed databases
• Minimal Retention: The ephemeral nature of processing (1-3 seconds) limits any jurisdiction-related risks

By using the Extension, you consent to the temporary transfer of your conversation data to our server for the sole purpose of PDF generation, understanding that this data is immediately deleted after processing.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in the Extension's functionality or legal requirements. When we make changes, we will update the "Last Updated" date at the top of this page. Material changes will be communicated through the Extension's Chrome Web Store listing.

Continued use of the Extension after changes constitutes acceptance of the updated policy. However, given that we do not collect any data, any policy changes are unlikely to affect your privacy.

12. Compliance with Privacy Regulations

The Extension complies with major privacy regulations including:

• GDPR (General Data Protection Regulation): No personal data processing = full compliance
• CCPA (California Consumer Privacy Act): No data sale or sharing
• COPPA (Children's Online Privacy Protection Act): No data collection from any users
• Chrome Web Store Policies: Limited use of permissions, no user data handling

13. Open Source and Transparency

We encourage technical users to review the Extension's code to verify these privacy claims. The Extension's architecture is designed to be transparent and auditable. You can inspect the code to confirm that:

• Single Network Request: The only network communication is the HTTPS POST request to our PDF generation API when you click "Save as PDF"
• Minimal Data Transmission: Only conversation content and title are sent, no personal information or metadata
• No Data Storage: No browser storage APIs are used to store conversation data locally
• No Tracking Code: No analytics, tracking pixels, or third-party monitoring services
• Clear API Endpoint: The backend API endpoint is visible in the code and documented in this policy
• No Background Activity: The extension only activates when you explicitly click the export button

The extension code clearly shows the data flow: extract content from page → send to PDF API → receive PDF → download to device. There are no hidden features, background processes, or undisclosed data collection.

14. Legal Disclaimer

This Extension is provided "as is" for personal use. Users are responsible for:

• Complying with OpenAI's Terms of Service
• Ensuring they have the right to export and save their conversations
• Respecting intellectual property rights in conversation content
• Using the Extension in accordance with applicable laws

The Extension is designed to help users preserve their own ChatGPT conversations for personal reference, documentation, or archival purposes.